You may be wondering what is a virtual terminal and why would I use it? Well, a virtual terminal is a contactless way to take payments for products or services. You can email invoices, set up monthly recurring payments for monthly memberships, take MOTO (Mail Order and Telephone Orders), keep your most popular customers card on file for easy payment on account each month, or at the time of sale.
Run your business virtually with easy-to-use tools for running credit card payments, invoicing clients, sending receipts, and more.
The SpotOn Virtual terminal is a perfect payment solution, whether you do most of your work in a back office, work virtually, or simply have occasions where it’s a hassle to log in to your point-of-sale system to run a transaction.
Why pay a fortune when you can get all the tools you need included with the SpotOn Platform? We make it easy for you to collect payments from your clients with professional invoices, receipts, and convenient payment options.
SpotOn Invoicing enables you to create and edit itemized invoices, schedule them to be sent out on determining times, set due dates for when the invoice is paid off, schedule reminders to remind customers of the outstanding balances, and collect deposits. Also, it makes the payment collection process easy. SpotOn Invoicing is another tool for you to use in their day to day running your business. This feature is free for merchants processing with SpotOn.
To create an invoice, all that is needed is the “who” and the “what.” Who are you billing? And what are they purchasing? The bill to section is integrated with our accounts feature, which allows you to easily search and select existing accounts to use that information for invoicing. The line items section makes up the “what.” For line items, you can define the item price and details. Once those two pieces are collected, the invoice can be created.
You also have the option to add more information such as title, message, invoice ID, discount, define invoice send date and due date, collect deposits, add reminders, add terms and conditions, and add up to 10 attachments.
With each invoice, reminders can be set to automatically send out on the due date or “X” amount of days before or even after an invoice is due. If that is not enough, you can manually send a reminder to the customer to pay the due balance for unpaid and overdue invoices.
When an invoice is sent out, the customer has access to a payment portal link. This link opens up a payment portal that allows them to enter their credit card information to pay off the due balance in the invoice. Once their payment is complete, they will receive an email receipt.
Invoicing is currently integrated with the Virtual Terminal accounts feature. It allows you to bill to an existing list of accounts on file and avoid importing your customer list.
Merchants who require a request for payment with their customers would be a great fit to use this feature. Some good examples are but not limited to are home services, professional service, and even restaurant merchants are great candidates for this tool. It’s flexible enough to fit most merchant needs.